Adopted by the Membership, February 1991 | Amended July 1993 | Amended and Approved March 2003 | Amended and Approved September 2020
Article I - Purpose and Organization
Section 1. Name of the Organization The name of the organization shall be the Southern Regional Faculty and Instructional Development Consortium (SRFIDC), an unincorporated, self-governing consortium of faculty and instructional development programs in institutions of higher learning located principally in the South.
Section 2. Purpose The purpose of the Consortium shall be to promote instructional effectiveness in institutions of higher learning in the South by:
Exchanging information on instructional and faculty development and institutional programs related to instructional improvement.
Providing professional development activities for instructional and faculty development personnel.
Engaging in cooperative projects for institutional change.
Providing assistance to institutions attempting to organize instructional improvement or faculty development units or activities.
Serving as a linking agent for identifying and /or pooling resources.
Sharing successes and failures.
Section 3. Powers The activities, affairs, and property of the Consortium shall be managed, directed, controlled by, and vested in the Executive Committee. The Chair of the Executive Committee will be responsible for coordinating the work of the Committee, conducting its meetings, and providing leadership for the Committee and the Consortium as a whole.
Article II - Members
Section 1. Application and Selection Any person or organization interested in the purposes and goals of the SRFIDC may become a member upon payment of dues.
Section 2. Classes of Members The Consortium shall have membership classes to represent individual and institutional members. Institutional membership will be allotted two votes per institution. Additional classes of membership may be identified by the membership or the Executive Committee and established by a majority vote of the institutional members attending the annual conference.
Section 3. Membership Fees The amount of the membership fees paid per year shall be established by a majority vote of the members at the annual conference. Membership fees will be used primarily to support the expenses of the annual sharing conference.
Section 4. Voting Each individual member shall have one vote in the election of the Executive Committee and all other business matters. Member institutions represented at the annual sharing conference shall have two votes per institutional membership. Member institutions and individuals represented at the annual conference shall be able to vote on all matters presented to the members by the Executive Committee. Proxy voting shall not be allowed. Voting by mail shall be allowed for matters other than the election of the Executive Committee.
Section 5. Meetings There shall be a sharing conference of the Consortium, the date, time, and place to be set by the Executive Committee. The conference will be open to individuals, including those organizations that do not qualify for institutional membership, on condition that they pay fees as members. Provision shall be made at each annual sharing conference for a business meeting in which the membership will review policy matters and program priorities of the Consortium.
Section 6. Notice of Members Meetings Written, electronic or printed notice stating the place, date, and hour of the meetings shall be delivered not less than fourteen days before the day of the meeting, either personally, by mail, or electronically, by or at the direction of the Executive Committee, to the last known address of each member entitled to vote at such a meeting.
Section 7. Quorum at Members Meetings A quorum at member meetings shall consist of a majority of the total membership. For action to be taken at a meeting where a quorum is present there must be a simple majority vote of those present.
Article III - Executive Committee
Section 1. Executive Committee Membership Executive Committee membership is limited to nine (Chair, Vice-Chair, Treasurer, At Large Member, Conference Chair, Web Custodian and Public Relations and Recruitment Officer) individuals, preferably elected from different institutions. A Committee member will hold office until he/she resigns, is removed, or until a successor has been elected. If the individual elected leaves an institution for any reason, he/she can remain as a representative to the Committee. An institution's alternate member may also perform the elected member's function on the Committee, if so desired.
Section 2. Election of Executive Committee Committee members shall be nominated and elected by the members in attendance at the annual meeting and shall serve staggered three-year terms as in the following example:
Nominations will be entertained from the floor, and eligible individuals may nominate themselves. Election shall be by secret ballot.
Nominees receiving the largest number of votes will be declared elected. In case of a tie, the Executive Committee shall make the selection by a vote of its existing members. The Chair of the Executive Committee shall be designated as one of the five members on the Committee but shall serve in the same manner as the other Committee members.
Section 3. Duties of the Executive Committee The Executive Committee should work as a unit, with all members attending organizational meetings, attending the annual conference and contributing to the work of the committee on behalf of the Consortium. In particular, all members should contribute to assessment of presentation applications and in the organization of the conference before, during, and after the event.
Section 4. Officers The Officers of the Executive Committee of the Consortium shall be a Chair of the Executive Committee, Vice-Chair, Secretary, Treasurer, At Large Member, Conference Chair, Web Custodian, and Public Relations and Recruitment Officer. All members of the Executive Committee shall be elected by the voting membership of the Consortium.
Section 5. Definition of Officer Roles The roles of the Officers of the Executive Committee shall be as follows:
Chair: Schedule all meetings of the Executive Committee; Conduct work of the Committee; Provide leadership for the Committee and the Consortium as a whole; Attend annual conference
Vice-Chair: Attend all meetings of the Executive Committee; Convene meetings in the absence of the Chair; Conduct work of the Chair in their absence; Provide leadership of the Committee and the Consortium as a whole; Prepare to assume Chair role at end of incumbent’s term; Attend annual conference.
Secretary: Attend all meetings of the Executive Committee; Record meeting notes; Disseminate notes to Executive Committee; Archive all records each year; Attend annual conference
Treasurer: Attend all meetings of the Executive Committee; Compile and maintain all financial records; Manage budget and projection for the annual conference; Maintain Consortium membership numbers; Oversee registration and collection of funds; Prepare financial information for annual business meeting; Attend annual conference
At Large Member: Attend all meetings of the Executive Committee; Contribute to the work of the Executive Committee on behalf of the Consortium; Stand in other Executive Committee members’ roles in the case of their absence; Attend annual conference
Conference Chair(s): Attend all meetings of the Executive Committee; Develop conference theme in conjunction with Executive Committee; Develop logo and branding; Construct CFP; Solicit registrations for annual conference; Assist conference site administrator; Communicate with conference applicants and presenters; Attend annual conference.
Web Custodian: Attend all meetings of the Executive Committee; Update website each year; Make changes to web materials as needed; Attend annual conference.
Public Relations and Recruitment: Attend all meetings of the Executive Committee; Contribute to construction of CFP along with Conference Chair(s); Assist Conference Chair(s) with sending personal emails soliciting CTLs and DE units at each major institution in region to solicit membership; Attend annual conference.
Section 6. Term of Office Officers will assume their responsibilities at the close of the annual sharing conference. Each officer shall hold office for a three year term and function in the office until a successor has been duly elected. An officer shall be qualified for one additional three-year term.
Section 7. Removal of Officers An Executive Committee member may be removed by a vote of eight of the Committee members, at a meeting called expressly for that purpose or by a vote of the membership at the regular annual meeting of the Consortium, whenever in their judgment the best interests of the Consortium would be served.
Section 8. Vacancies A vacancy in any office because of death, resignation, removal, disqualification, or otherwise, may be filled by the Executive Committee for the unexpired portion of the term. This action can be taken at a regularly scheduled meeting or by mail or electronic ballot at the discretion of the Executive Committee.
Section 9. Regular Meetings of the Executive Committee The Executive Committee shall meet at the Consortium's annual sharing conference to handle such business as may properly come before the committee.
Section 10. Special Meetings of the Executive Committee Special meetings of the Committee may be called at the request of the Chair or a majority of the Committee, at a place and time mutually convenient to Committee members Meetings may be by electronic or other means as deemed appropriate and provided that at least four members can attend.
Section 11. Quorum Five members of the Committees shall constitute a quorum of the Committee.
Section 12. Action Without a Meeting Any action required or permitted to be taken by the Executive Committee at a meeting may be taken without a meeting if consent in writing or via electronic means, setting forth the action to be taken, shall be signed or electronically approved by all nine members of the Committee.
Section 13. Special Committees The Executive Committee or Chair may designate and approve one or more committees for special purposes. Each special committee shall consist of at least one Executive Committee member, plus additional persons drawn from the general membership of the Consortium. However, special committees will not have or exercise the authority of the Executive Committee.
Article IV - Fiscal Affairs
Section 1. Fiscal Year The fiscal year of the Consortium shall begin on July 1 in each year and end on June 30 in the next year.
Section 2. Accounting The treasurer shall make full and complete reports of accounts to the membership at the annual meeting and shall be prepared to render such accounts to the Executive Committee or any of the Consortium's members, with 10 days' notice, at any point during the fiscal year.
Section 3. Loans No loans shall be made by the Consortium to its directors or officers.
Section 4. Tax Exempt StatusThis Consortium is organized exclusively for educational purposes, including for such purposes, the making of distributions to organizations under section 501(C) (3) of the Internal Revenue Code (or the corresponding section of any future Federal tax code). No part of the earnings of the Consortium shall inure to the benefit of, or be distributable to its members, trustees, directors, officers or other private persons, except that the Consortium shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of Section 501(C)(3) purposes. No substantial part of the activities of the consortium shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of, or in opposition to, any candidate for public office. Notwithstanding any other provision of these articles, the organization shall not carry on any activities not permitted to be carried on (a) by a corporation /organization exempt from Federal income tax under Section 501(C)(3) of the Internal Revenue Code (or corresponding section of any future Federal tax code). Upon the dissolution of this organization assets shall be distributed for one or more exempt purposes within the meaning of Section 501(C)(3) of the Internal Revenue Code, or corresponding section of any future Federal tax code, or shall be distributed to the Federal government, or to a state or local government, for a public purpose.
Article V - Amendments
These Bylaws may be altered, amended, or repealed and/or new Bylaws adopted by a majority of the membership attending any annual meeting.
1. There is a separate board member in charge of recruiting.